In order to help bring experiential learning to the HIM academic experience, AHIMA developed the VLab, an Internet-based, practical, participative, HIM and health information technology (HIT) work environment. Featuring multiple software applications and corresponding lab lessons, the VLab is an affordable solution for bringing health information technology software to the classroom. Launched in 2006, the VLab, has more than 400 subscribing colleges and universities and has been used by more than 10,000 students annually.
Students can access and experience state-of-the-art software like the master patient index (MPI), Electronic Health Record (EHR), encoders, electronic document management systems (EDMS), Release of Information Software (ROI) and other applications they'll regularly use in the working world. Lessons and activities designed specifically for the lab applications allow students to test their skills and decision-making ability without jeopardizing the privacy, security, or integrity of real medical records.
Useful in the traditional classroom or through distance-learning, students will have their first encounter with, or will brush up on, standard processes, identity management, identification and correction of medical records, prevention of duplicate records, and more. The Lab is essential in preparing students for their on-site experiences.
AHIMA launched its VLab, an internet-based software lab and lesson repository, in March 2006. Developed with input and contributions from software partners, educators, and HIM professionals, the lab was created to provide an affordable learning laboratory for use in colleges and universities offering degree programs in health information management. Available as a subscription service to academic institutions, the VLab provides experiential learning through simulations in health information management. Students get hands-on practice in healthcare information technologies.
Initially established with 30 pilot programs, the VLab now has more than 200 subscribing schools, and has been used by more than 10,000 students. Its design is usable for both distance learning and on-campus programs. System maintenance of the lab applications and user support is provided centrally by the VLab, minimizing IT resources required at the local school.
Lab lessons and instructional material are designed to illustrate fundamental concepts and principles of electronic health information management. HIM educators and practitioners contribute to the development and review of instructional materials.
As the healthcare industry continues to expand its reliance on information and communication technologies, competencies in managing electronic information resources will only become more critical for all types of healthcare professionals, and vital components for HIM education. AHIMA’s VLab is a great, real-world supplement to HIM education.
Lab applications are available via the internet, 24x7.
Concurrent User Limits: Access to VLab applications is subject to concurrent user license restrictions for specific lab applications.
Some lab applications may be scheduled or reserved for specific student use; others are on a first-come, first-served basis, until concurrent user capacity is reached.
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The concept of AHIMA’s VLab is to provide colleges and universities with a single source for virtual access to a full array of core HIM technologies, along with the supporting tools and resources to allow successful and effective integration of these technologies into individual courses and lessons. The VLab will allow students to actually work with the technology they will encounter in the workplace, in an environment that closely simulates real world application.
Step 1: The school will receive orientation materials to begin registering individual users.
Step 2: Instructors will be given access to the VLab Instructors’ Engage Community, an online repository for the lab guides, lessons and activities.
Step 3: Instructors can access the VLab materials on-demand, or learn more about the lab through recorded webcasts.
Step 4: Instructors select specific activities for their students, based on curriculum needs.
Enrollment in the VLab for the 2012-13 school year is open to CAHIIM-accredited HIM programs and candidates and approved coding programs. Other program types will be considered; on a case-by-case basis. Please submit a Customer Support Request Form for more information.
Two pricing options are available for VLab subscriptions and all prices are tiered according to school size. Tiered pricing applies to schools with up to 120 students per year. Larger programs should obtain a price quote before submitting the enrollment application (contact AHIMA Customer Support).
Click on the links below for enrollment forms and pricing information.
Current VLab Enrollment Form
Bookstore Order Form
Online Shopping Cart for Students
Schools utilizing the school/student package type may use the bookstore order form to submit orders for student access codes (access codes may also be purchased individually by students, through our online shopping cart).
The VLab includes a variety of critical HIM software applications. Each application is based on a commercially available product and has been customized or configured to optimize its usability for experiential learning. Instructors are provided with access to all applications and instructional materials, and can select the specific applications and activities their students will use based on their curriculum requirements. All of the lab applications are included and available with a VLab subscription. For a full list of lab applications, click here
Lab staff provides system maintenance for the applications and is available for assistance with lab setup, review of user materials (especially helpful for online programs) and general user support. The VLab is completely internet-based, requiring minimal set-up on the user’s PC, or in your school PC lab. System Requirements
The VLab can be used in the classroom or from home, and the applications are available 24 x 7 for access on your own schedule. The lab applications may provide students with their first exposure to health information software, give them the opportunity to try out new software functions they haven’t used before, or brush up on standard processes and tools for coding, identity management, deficiency management, chart analysis, and more.
Step 1: The student receives an enrollment code, either from their instructor or their bookstore. They may also purchase access directly via the Online Shopping Cart for Students.
Step 2: Log into the Learning Management System at academy.ahima.org, then go to the My Learning page.
Step 3:Input the enrollment code in the redemption box at the top of the page to enroll in VLab Academy; if you purchased access through the Online Shopping Cart you won’t need to do this step, VLab Academy will already be loaded to the My Learning page.
Step 4: User accounts are automatically established in each of the lab applications upon completion of the individual user registration. However, the Cerner accounts takes 1-2 business days after registration is completed.
Step 5:Students should wait for further directions from the instructor (he/she will provide an assignment or other materials with login instructions) before using the VLab.
Students who need to purchase an access code for registration may use the Virtual Shopping Cart to purchase the access code online, or their school may make them available for purchase through the school bookstore. The instructor will provide information on this if your school requires purchase of the student packets.
To retrieve a MyAHIMA ID and Password, please go to Email My Password and an ID and password will be sent to the email address on file.
The VLab includes a variety of critical HIM software applications. Each application is based on a commercially available product and has been customized or configured for optimal experiential learning.
2016 promises to be another year of growth and transition for AHIMA’s Virtual Lab (VLab). Cerner has made the strategic decision to no longer participate in academics of any kind, and will discontinue their academic support services effective June 30, 2016. All academic programs across the nation which access Cerner - either directly or through portals such as the VLab - are impacted, including HIM, nursing and allied health programs. Accordingly, the VLab will be saying farewell to the Cerner academic EHR system on June 30, 2016.
This announcement was shared with all registered VLab users and academic programs via direct email, a post on the Engage community, and the VLab Academy newsletter on Tuesday, March 8, 2016. Any VLab enrollments made after that date are made with the understanding that the Cerner EHR will not be available after 6/30/16, and will be replaced with one or more other EHR products.
In collaboration with the Council for Excellence in Education and the VLab Strategic Advisory Committee, AHIMA is working hard to add new academic EHR tools that will not only replace Cerner, but also provide additional resources to benefit students, faculty and our academic programs. These new solutions are scheduled to be implemented by July 1, 2016.
This electronic health record (EHR) system, designed specifically for academic use, includes more than 20 simulated hospital cases or charts. Lessons direct students in basic navigation of the electronic chart. Users can build their own “play patients”, allowing them to explore clinical and management tools and functions in the EHR, and build knowledge and skills in clinical information systems. This system also explores:
The MPI software suite is used in patient identity management, duplicate record management and in maintaining database integrity. The database includes more than 50,000 patient demographic records, with approximately 5,000 potential duplicate sets. QuadraMed Smart ID is used for patient registration and prevention of duplicate records, while SmartMerge provides tools for duplicate management, including analysis and duplicate cleanup. Lessons explore the following topics and tools in the software:
This knowledge-based encoder software includes ICD-9 and ICD-10 diagnostic and procedure codebooks, CPT and HCPCS codebooks, and reimbursement groupers. Students can access extensive coding and general references, such as a medical dictionary, a drug reference guide, and anatomy illustrations, and can gain familiarity with encoder software tools and the resources they provide. The package includes:
3M’s decision-based encoder software provides students with access to ICD-9 and ICD-10 diagnostic and procedure codebooks, CPT and HCPCS codebooks, reimbursement groupers, and extensive coding and general references (a medical dictionary, a drug reference guide, and anatomy illustrations). Students gain familiarity with encoder software tools and the resources they provide. The 3M package includes:
This document imaging system provides the main chart repository for the Virtual Lab. The system includes over 300 patient encounters and provides a flexible resource available for use in coding exercises, chart analysis, general orientation to the forms and indexing in the medical record. Chart indexing makes it easy for instructors to select charts by patient type or coding category.
This HealthPort suite allows students to log and analyze release of patient information requests online. Requests and corresponding charts from the Virtual Lab chart repository are reviewed, and the student can submit their “assignments” (documents they determine can be released, based on the request) electronically to their instructor via SmartLink. Specially configured for academic use, the system and corresponding lessons provide students with exposure to key concepts in ROI.
Included is a trial copy of Tableau’s data visioning and analysis software, along with practice data sets and a training webcast developed for HIM students.
The VLab’s applications and exercises will continue to be developed as new software becomes available, and/or as changes in the external environment result in changes in HIM practice.
For more information about subscribing to AHIMA’s Virtual Lab please submit a Customer Support Request Form.
Below are the VLab system requirements for individual user PCs (subject to change). All of the VLab Applications are hosted and maintained by the VLab and/or its vendors.