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2023 Advocacy Summit: Frequently Asked Questions (FAQs)

 

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The 2023 AHIMA Advocacy Summit will be held in person in Washington, DC. The Summit will take place March 20–21, 2023.

Event Pricing

AHIMA Member Pricing:

  • Registration for the two-day Advocacy Summit is $199. Member registration is inclusive of attendance at the Policy Institute on March 20 along with an opportunity to meet with members of Congress and their staff during Capitol Hill Day on March 21.
  • Registration for the full two days of the Advocacy Summit, including Hill Day, closes on February 17, 2023.*

 

Non-Member Pricing:

  • The Day 1 Policy Institute scheduled for March 20, 2023, is also open to AHIMA non-members for $299.
  • Registration for the March 20 Day 1 Policy Institute closes on March 13, 2023.*

*There is limited space for the 2023 Advocacy Summit. Registration will close when registration capacity is met. This may occur earlier than the posted registration close date.

 

When may I register?

Registration Now Open for the 2023 AHIMA Advocacy Summit: March 20-21!

 

When should I plan to arrive and depart?

For those attending the full event, we suggest arriving by the evening of Sunday, March 19, 2023 to accommodate the early start time on Day 1 of the Summit. Because Capitol Hill visits often go into late afternoon on Day 2, we recommend attendees schedule evening flights on Tuesday, March 21, 2023, or early flights on Wednesday, March 22, 2023, to ensure attendance at scheduled meetings.

 

Who attends the AHIMA Capitol Hill Day?

Any AHIMA member that registers for the Advocacy Summit prior to February 17, 2023, will automatically be scheduled for Capitol Hill Day visits on March 21, 2023. Because of the time needed to schedule meetings with congressional offices, AHIMA members registering after February 17, 2023, will only be eligible to attend the Day 1 Policy Institute.

 

Can I attend Capitol Hill Day (Day 2) without attending the Day 1 Policy Institute?

If you are planning to attend Capitol Hill Day on Day 2, you must register for the full Advocacy Summit and attend the Policy Institute on Day 1. Attending the Policy Institute will ensure that members have the appropriate context and background and will be aligned with AHIMA national legislative efforts and messaging on Capitol Hill. It will also help reduce confusion in setting up appointments with congressional staff and members of Congress.

 

Will all congressional meetings be in person?

We expect nearly all congressional meetings to be held in person on the Hill during the Advocacy Summit. However, COVID-19 remains unpredictable, and each individual congressional office may have their own meeting policies or may experience staff absence because of illness. Should one of your congressional meetings be virtual, we will assist so that you may attend the meeting virtually.

 

Can I send a substitute if I am unable to attend?

Substitutions (that is, assigning a paid registration to another individual) must be requested no later than February 17, 2023. This provides AHIMA staff time to secure congressional appointments for the substitute attendee.

To submit a request for substitution, requests must be submitted to advocacy@ahima.org. Please include that the request is for the 2023 Advocacy Summit, as well as the following information of the registrant and substitute registrant: first and last name, home address, cell phone number, email address, job title, employer, and order reference number. Notification of approval will be made within seven days of receipt of the request.

 

What is the AHIMA cancellation policy if I am unable to attend?

If you are unable to attend, AHIMA provides full refunds less a $50 processing fee for registration cancellations made by February 17, 2023. No refunds are provided after February 17, 2023. All refunds are processed within 30 days of receipt.

To submit a request for refund, requests must be submitted to meetings@ahima.org. Please include the name and date of the program as well as the following information of the registrant: name, home address, phone number, email address, and order reference number. Notification of approval will be made within seven days of receipt of the request.

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