Managing The Transition to Electronic Health Records
September 15| Seattle, WA
- Overview
- Program
- Travel & Hotel
- Registration
- Area Attractions
As efficient delivery of healthcare is dependent on timely access to information, the role of electronic health records (EHRs) is more important than ever. Join AHIMA in this focused one-day seminar and develop your skills in managing health records in an electronic environment. Learn how to focus on managing EHRs as your system evolves. Implementation stages of EHRs will be discussed, along with key HIM tools and standards. Explore the challenges health information managers face in each stage, how to meet these challenges, and how to develop systems and procedures that work for your facility.
Continuing Education Units Available: 6
Learning Level: 3 Analysis
Learning Category: Health Information Management Operations
In cooperation with:
Electronic Health Records Management: The Future of HIM
7:30-8 a.m.
Registration
8–9:30 a.m.
Management of Virtual HIM Departments
Deborah Kohn
Regardless of a healthcare organization’s type, ownership, size or mission health information management (HIM) departments no longer need to be physically tethered to provider organizations. Today, HIM departments can be physically removed from the provider organization and exist as remote, virtual departments. This presentation will discuss the transition to virtual HIM departments by analyzing core functions that can be performed remotely along with the technologies that can be deployed to support those functions.
9:30–10:15 a.m.
Health Information Management and Health Informatics: Core Competencies for Individuals Working with EHRs
Deborah Kohn
HIM professionals are realizing many new and revised roles and competencies are now offered as a part of the electronic health record's (EHR's) evolution. For example, information management roles require a unique set of skills to assist in system-wide implementation efforts. In this session, new core competencies in HIM, informatics, and EHRs will be identified to increase your understanding of how these new skills prepare you for the future.
10:15–10:30 a.m.
Break
10:30–11:30 a.m.
The Expansion of the Concept of EHRs
Deborah Kohn
In many cases, patient-related e-mail messages, instant messages, text messages, and voice mail messages must be considered components of the EHR. This presentation will discuss managing protected health information (PHI) in such messages and why these messages must be managed like other EHR documents.
11:30 a.m.–12:30 p.m.
EHR and PHR: Where Two Worlds Meet
Deborah Kohn
Healthcare organizations and providers have always relied upon conversations with patients or other care providers for obtaining up-to-date information regarding one’s health status and medication usage. As patients begin to use personal health records (PHRs), the gathering of information is shifting to a more “consumer-oriented” format. In this session, best practices will be identified for incorporating PHR information into the organizational EHR record.
.
12:30–1:30 p.m.
Lunch
1:30–2:15 p.m.
Enterprise Content Management (ECM)
Sandra Nunn
HIM professionals are expanding their traditional roles of HIM to incorporate the advisement, management, and regulation of nonclinical records through enterprise content management activities. The core principles that HIM professionals bring to managing electronic clinical data and records can make them an integral part to any ECM program. In this session, identify how ECM connects to HIM and learn key principles in managing an enterprise business record.
2:15–3 p.m.
Legal and Regulatory Dimensions of an Electronic Record Environment
Sandra Nunn
The convergence of litigation and electronic records is raising the bar on managing content from multiple systems and departments. This need is introducing healthcare to new requirements such as e-discovery, litigation response teams, legal holds, and renewed emphasis on HIPAA security. In addition, new regulations such as Red Flags Rules and medical identity theft prevention are in the forefront of EHR adoptions. In this session recognize new twists to some distinguished HIM practices and discover where your organization should be in the complex legal landscape.
3–3:15 p.m.
Break
3:15–4:15 p.m.
Electronic Record Governance
Sandra Nunn
Quick, which is better for an EHR system: structured data or unstructured data? What do you need to know about semi-structured information? These terms, asdefined in electronic environments, are not hierarchical to each other, nor are they mutually exclusive. This is sometimes what makes system implementation of data queries so difficult. In this session understand the difference between the terms, discover why a mix of each data is needed, and gain knowledge on the governance of each.
4:15–5 p.m.
The Sixth Domain—HIM Future Competencies
Sandra Nunn
“Learn the past, watch the present, create the future.” This quote from the Buddha sums up the current state of healthcare. The HIM professional is in an excellent position to forge ahead in the electronic healthcare age. This session will focus on the future of HIM, expansion of skill sets, and what you can do to prepare for the next step in managing EHRs.
Hotel Information
Renaissance Seattle Hotel
515 Madison Street
Seattle, WA 98104
206-583-0300
Hotel Reservations
To make hotel reservations please call (800) 546-9184 and use the meeting reference code AHIMA. Discount rates will be offered to AHIMA attendees prior to the cutoff date listed below.
Rate: $152.00 - Limited Time Offer!
Cut-off Date: Monday, August 17, 2009
Website link: http://www.marriott.com/hotels/travel/seasm-renaissance-seattle-hotel/
Ground Transportation
Airport Shuttles
$11.00 one way or $18.00 round trip
Shuttle van fares are charged per person. Check with the attendant for children's rates.
Taxis
Taxis may carry up to 4passengers, and may charge additional rates for each extra passenger. Metered rate may vary from the approximate rates quoted below.
Taxi: Seattle-Tacoma Airport $35 each way
Car Rentals
Save 10-15% of rental cars from Enterpise and Avis. Contact ATC for more information and to reserve your car today!
You may also call your own agency or the vendors directly and refer to the following I.D. numbers:
| Enterprise | 32H7476 | (800) 593-0505 |
| Avis | J952801 | (800) 331-1600 |
Air Transportation
Association Travel Concepts (ATC) is the official travel agency for AHIMA. ATC is a full service travel agency that provides personalized service, advance seat assignments, special meal requests, frequent flier program updates, electronic ticketing, e-mail access for convenient booking of your tickets, and more. ATC is available for reservations from 9:00 am until 7:30 pm Eastern Time, Monday through Friday. Some restrictions may apply. Service fees apply.
ATC offers these cost saving options:
- Up to 15 percent off applicable classes of service for tickets purchased more than 30 days prior to the meeting. Restrictions apply and not all classes of service apply for the 15 percent discount. (United) 5 percent off applicable classes of service for tickets purchased prior to the meeting. (American Airlines).
- ATC will also search for the lowest available fare on ANY airline.
ATC Online Travel Center – Association Member Benefits
You get direct access to ATC online booking tools and live agents for discounted meeting travel. Simply log on to www.atcmeetings.com/ahima and click on “Meetings to Air - Meetings and Leisure (TravelASP).” When you register using the online booking tool please enter AHIMA in the Company or Organization or Association field. ATC is proud to offer AHIMA attendees complete access to Member Benefits Travel deals. Our new Travel Center is your one stop online destination for all of your meeting and leisure travel needs.
Contact ATC via:
- Web: www.atcmeetings.com/ahima
- Email: reservations@atcmeetings.com
- Phone: (800) 458-9383
You may also call your own agency or the vendors directly and refer to the following I. D. numbers:
| United | 510CK |
| American Airlines | 81H7AB |
Registration Fees
| Early Bird Pricing
(before August |
|
| AHIMA Member Price | $320 |
| Price | $420 |
| Regular Pricing (after August |
|
| AHIMA Member Price | $395 |
| Price | $495 |
***AAHAM members will receive the AHIMA member rate. Registration is available oniste***
Contact Customer Relations at 1-800-335-5535 for more information.
Four Ways to Register
- Online Registration CLOSED. Onsite registration is available.
- Mail registration form and payment to:
AHIMA
Dept. 77-6331
Chicago, IL 60678-6331
- Fax registration form to (312) 233-1500 (credit card and purchase order payments only)
- Phone (800) 335-5535 (credit card payment only).
Cancellation Policy
If you must cancel your meeting registration, you may either provide a substitute, or cancel your registration. In either case, please notify AHIMA in writing as soon as possible. A $75 processing fee is assessed on all cancellations received two weeks prior to the appropriate meeting date. After that date, the full registration fee will be forfeited unless your registration is cancelled due to an emergency. In an emergency, please notify AHIMA’s registrar of your cancellation via fax, including an explanation for your cancellation. All refunds will be processed within 30 days after receipt.
AHIMA reserves the right to cancel or reschedule a conference due to unanticipated circumstances. In the event of cancellation, registrants will be contacted and the full registration fee will be refunded. AHIMA and ATC are not responsible for any travel arrangement cancellation charges incurred by event cancellations.
Space Needle—Seattle’s Landmark!
Puyallup Fair—Free Entertainment, Food, Rides, Concerts, and Exhibits!
Seattle Seahawks Football versus St. Louis Rams—September 13, For more information and tickets, please visit
Washington Huskies College Football
September 12—Huskies versus Idaho
September 19—Huskies versus USC—
For more information and tickets, please visit here
Woodland Park Zoo—Woodland Park Zoo encompasses 92 acres and features more than 1,090 individual animals representing nearly 300 species. The grounds are divided into what are known as bioclimatic zones, the unique habitats around the world, from tropical rain forests to the frigid climes of the Far North.
The Puppet Show—Only Available until September 13. Forget everything you've come to expect from puppets. Pinocchio and Elmo these guys aren't! Sculpture, video, photography, and other media center around unique puppets created by 29 different artists from different generations. The subject matter of these pieces ranges from the obvious (control) to the more obscure (politics).
Concerts: For more info or tickets, please visit here.
- Keane- September 10 @ Moore Theatre
- John Kay and Steppenwolf- September 11 @ Emerald Queen Casino
- Sugar Ray-September 11 @ Showbox Theater
- Keith Urban- September 12 @ Tacoma Dome
- Arj Barker- September 12 @ Showbox Theater
- Porcupine Tree- September 15 @ Moore Theatre
- Pink- September 15 @ Wamu Theater
- Miley Cyrus- September 16 @ Tacoma Dome
- Sha Na Na- September 17, 18, 19, 20 @ Benaroya Hall
- Billy Squier-September 19 @ Emerald Queen Casino
- Diane Schuur- September 19 @ Snoqualmie Casino
- Bad Brains- September 19 @ El Corazon
- Pet Shop Boys- September 20 @ Moore Theatre
Free Events
Pike Place Market—The heartbeat of Seattle! Situated along the water, the market was originally founded to allow produce growers to sell directly to consumers. Today, it's a protected historic district that inundates you with sights, sounds, smells, and the best people-watching in town. (Market Heritage Tours include a fee)
Seattle’s Really Free Market—A monthly event (every last Saturday) where members of the Seattle DIY community form a short-term marketplace and offer everything for 100 percent free! Browse through the hundreds of items ripe for the taking, or even get a free massage or hair cut! If you have stuff you no longer need or use, feel free to bring it with you. Everything will find a home!
Fremont Oktoberfest—September 18–20 The Fremont Oktoberfest is the kick off to fall! Just as eclectic as the neighborhood that hosts it, Fremont's Oktoberfest is about more than beer. Witness a chainsaw pumpkin carving contest, hear live entertainment, eat great food, check out the crafts, and more.