Data Replication in the EHR

AHIMA first published information on copy and paste functionality in 2003. Since then, the healthcare industry has continued its march toward a complete electronic health record, and the amount of electronically created and stored information continues to increase. In 2008 AHIMA produced its first comprehensive toolkit addressing this functionality. As clinical providers become more familiar with technologies’ capabilities, the integrity of health records comes to the forefront of documentation practices. Join AHIMA at this virtual meeting, which outlines what HIM practitioners are currently seeing in electronic systems and how they address, implement and monitor functionality in their organizations.

Continuing Education Units Available: 2
Learning Level: 3 Analysis
Learning Category: eHIM and Electronic Records

Data Replication Virtual Meeting:
The Use of Copy Functionality in the EHR

At the heart of any healthcare organization is the health record that represents its legal business record. Technology that allows copy functionality has the potential to affect the integrity of health records. Join AHIMA and industry experts Keith Olenik, Lou Ann Wiedemann and Diana Warner for a virtual meeting focusing on best practices regarding data replication in the electronic health record. In order to appropriately manage copy functionality, organizations must have sound documentation integrity, auditing and training practices. This meeting will demonstrate the value of planning and preparing for this sometimes controversial topic.

Ninety minute program includes:

Framing the Issues
Best Practices on Auditing Copy Functionality
Identification of Education and Training
Development of Policies and Procedures
HL7 Consideration
Case Scenarios
Live Q/A

Meeting Day Tips

The virtual meeting link will be sent out on Wednesday, October 28 to those that have registered and paid to participant. Additional technical support will be available on the day of the broadcast.
Before accessing the site, viewers should make sure that they have an active internet connection (preferably with at least 256k download speed, although there is a second stream running at 112kbps), a working soundcard, and windows media player installed on their system. It's preferable that viewers access via a hardwire landline internet connection as opposed to a wireless connection, if they have landline internet available. Multiple users from the same office that shares a network may find that they slow the connection down for everyone on that network.

The program will start at 12 pm Central Time, which means that the stream itself will start playing at 11:45am with the 15-minute clock on screen counting down and playing music. The video program will run from 12pm to 1:30pm, with the first 60 minutes being the presentation, followed 30 minutes of Q&A via the submit question button.

We recommend that people log-in sometime between 11:45am and 12pm to check their connection speed. They will have a choice of 2 speeds: medium and low. They should be able to hear the music playing and see the background video streaming smoothly. If they do not hear music, they should check speaker volume and make sure their sound card is working properly. If the video stream seems choppy, they should log out, then log back in and choose the lower streaming rate on screen. If there are still issues, the user will want to contact their company IT person.

On the page hosting the webcast, viewers will be able to access a submit question button on the lower right of the screen. This will open a window and the viewer will be able to type questions and submit them to be considered by the panel. At the conclusion, viewers can log out simply by closing the window.

Registration Fees

AHIMA members receive discounted pricing for meetings.

Repeat Broadcast (November 4th)
AHIMA Member	$160
Price	$210

Contact Customer Relations at 1-800-335-5535 for more information.

Four Ways to Register

Online Registration (credit card only)
Mail registration form and payment to:
AHIMA
Dept. 77-6331
Chicago, IL 60678-6331

Fax registration form to (312) 233-1500 (credit card and purchase order payments only)
Phone (800) 335-5535 (credit card payment only).

Cancellation Policy

If you must cancel your meeting registration, you may either provide a substitute, or cancel your registration. In either case, please notify AHIMA in writing as soon as possible. A $75 processing fee is assessed on all cancellations received two weeks prior to the appropriate meeting date. After that date, the full registration fee will be forfeited unless your registration is cancelled due to an emergency. In an emergency, please notify AHIMA’s registrar of your cancellation via fax, including an explanation for your cancellation. All refunds will be processed within 30 days after receipt.