Exhibit at the 2013 AHIMA Convention

October 26–30, 2013  (Exhibits October 27–30) | Georgia World Congress Center, A Hall | Atlanta, GA

As the most extensive HIM and HIT exposition in the industry, the AHIMA Convention and Exhibit attracts more than 4,000 decision makers and influencers. These are people looking for solutions in areas such as the electronic health record (EHR), clinical vocabularies and mapping, revenue cycle management, workflow, interoperability, transcription, and much more. These decision makers are looking for the solutions you can provide.

Download the exhibitor prospectus for an attendee profile as well as information on installation/dismantle, booth fees, marketing, press, and sponsorship opportunities.

We are currently accepting applications to exhibit.  Exhibit space is $26/square foot, and payment deadlines are on the application. The exhibit fee includes your booth space, side rail, and back drape, a company ID sign, a free listing in the online Exhibitor Directory and printed Final Program, and a complimentary post-show mailing list of attendees.

You can view the current 2013 floor plan here.

Applications will be accepted until space is sold out. Please note that to take advantage of all pre-show marketing opportunities including the Exhibitor Directory you will need to submit your application to exhibit by July 19.

Key Dates/Deadlines: 

Online 2013 Exhibitor Directory is live: January 1, 2013

Exhibitor Service Kit is released: May 1, 2013 

Inclusion in the Final Program: July 19, 2013

Exhibitor Move In Dates: 

October 25, 2013, 8 a.m.–6 p.m.
October 26, 2013, 8 a.m.–5 p.m.
October 27, 2013, 8 a.m.–1 p.m.

Show Dates*:

October 27, 2013, 5:30–7:30 p.m.
October 28, 2013, 11:30 a.m.–4:30 p.m.
October 29, 2013, 11:30 a.m.–4:30 p.m.
October 30, 2013, 9 a.m.–12:30 p.m.

*Please note: these times are subject to minor changes.

Exhibitor Move-Out Dates: 

October 30, 2013, 12:30 p.m. –8 p.m.
October 31, 2013, 8–11 a.m. 

For further information, please contact Sarah Lawler at sarah.lawler@ahima.org.

Exhibit Information and FAQs

October 26–30, 2013  (Exhibits October 27–30) | Georgia World Congress Center, A Hall | Atlanta, GA

Schedule

Exhibitors may enter the Exhibit Hall through the entrance of building A of the Georgia World Congress hall staff badge to security to access the hall.  Exhibitor hall staff badges may be picked up at registration.  Registration will be in the Hall A Registration Lobby, Level 4, near the shuttle drop off.

Exhibitor Move In Dates: 

October 25, 2013, 8 a.m.–6 p.m.
October 26, 2013, 8 a.m.–5 p.m.
October 27, 2013, 8 a.m.–1 p.m.

Show Dates:

October 27, 2013, 5:30–7:30 p.m.
October 28, 2013, 11:30 a.m.–4:30 p.m.
October 29, 2013, 11:30 a.m.–4:30 p.m.
October 30, 2013, 9 a.m.–12:30 p.m.

Exhibitor Move-Out Dates: 

October 30, 2013, 12:30 p.m. –8 p.m.
October 31, 2013, 8–11 a.m. 

Exhibitor Service Kit

The Exhibitor Service Kit has all of the information you will need to execute a successful booth at AHIMA 2013 including forms to order furniture, carpet, electric, internet and register for the various promotional opportunities available to exhibitors. 

The exhibitor service kit is available on Freeman's website.

Exhibit Staff Registration 

AHIMA requires all exhibiting booth personnel to display a registered name badge to gain entrance to the Exhibit Hall.  Registered exhibitors are allotted five badges per 10 x 10 space.  (For example, a 10 x 20 booth is allotted 10 badges and so on.) Each badge will allow access to the exhibit hall during installation and dismantle, as well as 2 hours before exhibit hall opening (unless you have designated 24-hour access during exhibitor registration).  If you need more than the allotted number of badges, or if you need guest badges, you can order them for a charge of $50 per badge via the online exhibitor registration website or onsite at exhibitor registration. 

In early June, your registration ID and password will be sent to you.  To register for badges, click here: and enter your registration ID and password. 

Once you have registered online, your badges and badge holders will be available for pick up at exhibitor registration.   Exhibitor registration will be located on Level 4 in the registration lobby.  

Companies with an outside contractor requiring access to the exhibit hall to setup and dismantle booths must register their Exhibitor Appointed Contractors with AHIMA.  See the Exhibitor Service Kit for more information.

Exhibitor Lounge

Visit the Exhibitor Lounge, sponsored by Freeman, in Hall A of the Georgia World Congress Center.  The lounge is a draped off area located near the Exhibitor Service Desk at the back of Hall A1.  You can use the lounge to take a break and relax, grab some coffee or water, check email and print your boarding pass.  Special thank you to Freeman for sponsoring the exhibitor lounge!

Housing

AHIMA's housing bureau, Wyndham Jade, has secured discounted room blocks for exhibitors. The Convention headquarter hotel is the Omni Hotel. Reserve your rooms now to obtain your preferred hotel property http://www.wynjade.com/ahima13/exhibitors/ Priority Points will be awarded to those companies who reserve their rooms through the AHIMA housing bureau based on actual total room pickup, post convention.

Please note that Wyndham Jade is the ONLY OFFICIAL housing vendor for AHIMA. Beware of false and fraudulent housing claims! 

Exhibitor Rules and Regulations

Advertising, Marketing, Media and Sponsorship Opportunities

Section 2 of your Exhibitor Service Kit includes an advertising reservation form, marketing opportunities sponsorship opportunities.  Information on media and the press room at AHIMA 2013 is also available in the exhibitor service kit.

If you are unable to find the information you are looking for in the service kit, please contact the following:

Advertising Opportunities: Network Media Partners, (410) 584-1940, jrhodes@networkmediapartners.com

Marketing Opportunities: Sarah Lawler, CEM, (312) 233-1102, sarah.lawler@ahima.org

Media and Public Relations: Sarah Lawler, CEM, (312) 233-1102, sarah.lawler@ahima.org

Sponsorships: Patricia Ebbers, (312) 233-1153,  patricia.ebbers@ahima.org

Meeting Room Rental/Function Space

Meeting rooms and function space are available for registered 2013 exhibitors only from October 26 - 30 hotel and the Georgia World Congress Center. All space is reserved on a first-come, first-serve basis and availability is not guaranteed. Fees do not include charges for additional services such as catering, audiovisual equipment, or lock changes.  Download the meeting room rental form here, it is also available in the Exhibitor Service Kit.

Exhibitor Newsletter

To stay current with topics and deadlines important to all AHIMA 2013 Exhibitors, please see our current Exhibitor Extra Newsletter.

Contact Us

The Exhibitor Service Kit is your go-to resource for all information on exhibiting at AHIMA 2013. But, if you don't see what you're looking for, contact us.